How to Setup Out Of Office replies in Outlook 2013/2016 and 2010
- Blog
- September 22, 2022
If you’re going to be out of the office for a while, you can use Outlook’s out-of-office assistant to automatically send replies to incoming messages. Here’s how to set it up in Outlook 2013/2016 and 2010.
Table of Contents
How to Setup Out Of Office replies in Outlook 2013/2016 and 2010
What You’ll Need
If you want to set up out of office replies in Outlook, you’ll need to have access to Outlook and an Exchange account. If you don’t have an Exchange account, you can set up a free one using Outlook.com. Once you have access to Outlook and an Exchange account, you can follow the steps below to set up your out of office replies.
1. Open Outlook and click on the File tab.
2. Click on the Info category and then click on the Automatic Replies (Out of Office) option.
3. Select the Send Automatic Replies option and then choose how long you want your automatic replies to be sent.
4. In the message box, type the message you want to be sent as your automatic reply.
5. Click the Save button.
That’s all you need to do to set up out of office replies in Outlook. Once you’ve followed the steps above, your automatic replies will be sent to anyone who emails you while you’re away.
Setting Up The Out Of Office Message In Outlook 2010
Assuming you have Outlook 2010 open and are currently working in your Inbox, click the File tab in the top left corner. Then, click the Info tab on the left side, and click the Automatic Replies button (it’s all the way at the bottom).
A new window will open. Select the Send Automatic Replies checkbox at the top. You can then choose whether to send replies to all email addresses or just people in your Contacts list.
Under the message body, you can type whatever message you want people to see when they email you. If you want to get really fancy, you can click the Insert hyperlink button and insert a link to your website, blog, or even a funny video.
When you’re done, click the OK button at the bottom. Your out of office message is now all set up and people who email you will receive your message automatically.
Setting Up The Out Of Office Message In Outlook 2013/2016
Assuming you have Outlook open:
1. Click “File” > “Info” > “Automatic Replies”
2. Select “Send automatic replies”
3. Under “Inside My Organization”, select “Reply To All”
4. In the box labeled “Message”, type the message you want to send
5. Click “OK”
Conclusion
Setting up an Out of Office reply in Outlook is a simple process that can be completed in a few short steps. By following the instructions above, you can ensure that your contacts will receive a response even when you are away from your desk.
